List of Coding Club Forms¶

The following is a list of forms that are frequently used by coding clubs.

1. Student Registration Form¶

Collect:

Student name and preferred name
Date of birth, age, and grade
School
Parent/guardian name
Parent/guardian email and phone
Student email, if appropriate
Emergency contact
Accessibility, learning, dietary, or medical considerations
Previous coding or robotics experience
Device availability
Permission to participate
Preferred specialty group. Rank 1,2,3:
[ ] Scratch
[ ] Python
[ ] MicroPython
[ ] Robots
[ ] Advanced Robots
[ ] I give the Coding Club permission to use photographs or videos of this student for promotional purposes.
Parent/guardian signature and date

The photograph permission should be optional and separate from permission to participate.

2. Mentor Registration Form¶

Collect:

Name and contact information
Organization or employer, if applicable
Emergency contact
Relevant education, employment, and volunteer experience
Coding and robotics experience
Age groups the mentor is comfortable supporting
Availability and preferred meeting times
Background-check status or consent, where required
Code-of-conduct agreement
Preferred specialty groups: Rank 1,2,3:
[ ] Scratch
[ ] Python
[ ] MicroPython
[ ] Robots
[ ] Advanced Robots
[ ] I give the Coding Club permission to use photographs or videos of me for promotional purposes.
Signature and date

3. Parent or Guardian Volunteer Form¶

Collect:

Name and contact information
Student’s name
Emergency contact
Volunteer interests:
[ ] Check-in and registration
[ ] Classroom assistance
[ ] Snacks and refreshments
[ ] Equipment setup
[ ] Event photography
[ ] Transportation
[ ] Fundraising
[ ] Other
Availability
Relevant skills or certifications
Background-check status or consent, where required
[ ] I give the Coding Club permission to use photographs or videos of me for promotional purposes.
Signature and date

4. Specialty Group Enrollment Form¶

Use when students select or change learning groups.

Collect:

Student name
Current skill level
First and second choices:
[ ] Scratch
[ ] Python
[ ] MicroPython
[ ] Robots
[ ] Advanced Robots
Prerequisite confirmation for advanced groups
Learning goals
Preferred session
Mentor recommendation, if required
Parent/guardian approval

5. Event Registration Form¶

Collect:

Event name and date
Student and parent/guardian information
Specialty session. Rank 1,2,3:
[ ] Scratch
[ ] Python
[ ] MicroPython
[ ] Robots
[ ] Advanced Robots
Experience level
Accessibility, dietary, or medical considerations
Emergency contact
Equipment the participant will bring
Participation consent
[ ] I give the Coding Club permission to use photographs or videos of me/my student for promotional purposes.
Parent/guardian signature when the participant is a minor

6. Attendance and Check-In Form¶

Track:

Event or meeting
Date
Student name
Specialty group
Check-in time
Check-out time
Authorized pickup person
Mentor or volunteer initials
Notes about early departure or attendance issues

7. Emergency and Medical Information Form¶

Collect only information the club genuinely needs:

Student name
Parent/guardian contact details
Emergency contacts
Allergies
Relevant medical conditions
Required accommodations
Emergency medication instructions
Preferred medical provider
Authorization for emergency care
Parent/guardian signature and date

Store this form securely with access limited to authorized leaders.

8. Equipment Checkout Form¶

Track:

Student or mentor name
Equipment description
Asset or serial number
Accessories included
Condition at checkout
Checkout and expected-return dates
Actual return date
Condition when returned
Borrower agreement
Parent/guardian signature for minors

9. Project Proposal Form¶

Collect:

Student or team names
Project title
Specialty group:
[ ] Scratch
[ ] Python
[ ] MicroPython
[ ] Robots
[ ] Advanced Robots
Problem or goal
Intended users
Planned features
Hardware and software needed
Safety considerations
Milestones
Mentor
Demonstration or presentation plan

10. Competition or Showcase Entry Form¶

Collect:

Participant or team names
Project title
Specialty group
Project description
Hardware and software used
Setup and power requirements
Internet requirements
Accessibility requirements
Photo or video permission status for each participant
Parent/guardian approval
Submission checklist

11. Incident or Safety Report Form¶

Collect:

Date, time, and location
People involved
Factual description of the incident
Injury or equipment damage
Immediate action taken
Parent/guardian notification
Witnesses
Follow-up action
Report completed by
Leader review

Keep this form confidential and separate from general attendance records.

12. Event Feedback and Recommendation Form¶

Collect:

Event name and date
Participant role:
[ ] Student
[ ] Parent or guardian
[ ] Mentor
[ ] Volunteer
[ ] Guest
Specialty group attended:
[ ] Scratch
[ ] Python
[ ] MicroPython
[ ] Robots
[ ] Advanced Robots
Overall event rating
Ratings for instruction, activities, organization, and facilities
Favorite part of the event
Suggested improvements
Topics desired at future events
Permission to contact the respondent about their feedback
Optional testimonial
Optional permission to publish the testimonial

Recommendation question¶

How likely are you to recommend Coding Club events to a friend, classmate, or family member?

Use a 0–10 scale, where:

0 means “Not at all likely”
10 means “Extremely likely”

Although a 1–10 scale was requested, standard Net Promoter Score methodology uses 0–10. Using that standard allows the club to classify responses as:

Promoters: 9–10
Passives: 7–8
Detractors: 0–6

Calculate the report as:

Net Promoter Score = percentage of promoters − percentage of detractors

Example: 60% promoters minus 20% detractors produces an NPS of +40.

Add this follow-up question:

What is the main reason for the score you selected?